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Company Secretary

Under Companies Act 2016, every Company must appoint a company secretary – it is compulsory, not an option. Our company secretary service is provided by qualified company secretary who is well versed with company law and procedure.

What does Company Secretary do?

Only very large corporations will hire an in-house corporate secretary. Most Malaysian SMEs outsource and hire an external company secretary. They may save money on salaries, taxes, and employee perks this way.

Updating the company’s statutory information

with the relevant prescribed forms and lodged with the SSM within the required period of time

Acting as an officer of the company and advisor to the Board to ensure the effectiveness of all documentation, ensuring due diligence disclosures

Reminders about important dates such as holding the company’s annual general meeting (if any), filing annual return, submitting financial statement

Maintaining register of members and safe custody of documents relating to shareholding and the common seal


What we do as YOUR company secretary?

Preparation of Meeting Minutes / Resolutions

We will prepare and distribute circular resolutions to the directors to be signed. A written resolution signed off by the directors is considered to be sufficient evidence of the passing of a company decision.

Track Fillings of Deadlines

We will notify you of any upcoming deadline of your company. The documents must be lodged at the appointed date. There will be penalties for those who failed to adhere to the requirement stated by Companies Act 2016. Company Secretaries must ensure strict compliance with the datelines furnished. 

Provision of Registered Address

The registered office is one of the services offered by our Company Secretary Firms to meet the criteria required by the Companies Act 2016 for each company registered to store the company’s statutory documents and statutory books and files. 

Advisory Assistance

We will clear your doubts and keep abreast with the latest development of the  company and securities laws so that we can always advise the board on proper corporate governance matters, assist directors with respect to their duties and responsibilities, compliance with company.

Scan and Store

We scan, keep and store your company's Statutory Documents, Minutes, Directors Circular Resolutions and any other documents for you. We will maintain the accurate records of company documentation. 



Register your Sdn Bhd through ShareC Consulting



Appoint a company secretary through ShareC Consulting

  • How long does the application takes?
    The full registration usually completes within 1 - 3 days upon complete information submitted to Companies Comission of Malaysia ("CCM").
  • I am a foreigner. Can I incorporate a Sdn Bhd in Malaysia?
    Yes, you certainly can. Every Company, however, must have at least one director who resides in Malaysia. That individual may be you or someone who lives in Malaysia. If you are the company's only director and are not a Malaysian citizen, we may ask for your Malaysia residential information. Contact us and we will provide you with a one-time free consultation.
  • What are the responsibilities of a director?
    As per Section 213 of the Companies Act 2016, directors must always exercise their powers for a legitimate purpose and in good faith in the best interests of the business, and exercise reasonable care, skill, and diligence. Despite the fact that the Companies Act 2016 gives directors broad management powers, there are laws in place to protect the company's interests from the directors' wrongdoings. 
  • What is the tax rate of a company?
    The standard corporate tax rate on the chargeable income is 24%. The corporate tax rate for small and medium-sized businesses (i.e. those with paid-up capital of less than RM2.5 million and annual sales of less than RM50 million) is 17% on the first RM600,000, and 24% on the rest.
  • Do I need to register a Company with Companies Commission of Malaysia (CCM)?
    The Representative Office/Regional Office is not required to be incorporated under the Companies Act 2016. The setting up of a Representative/Regional Office requires the approval by the Government of Malaysia.
  • What are the Permissible Activities for Representative Office / Regional Office?
    - Gathering and analysis of important information or undertaking feasibility studies on investment and business opportunities in Malaysia and the region; - Planning or coordination of business activities; - Identifying sources of raw materials, components or other industrial products; - Undertake research & product development; - Act as a coordination centre for the corporation's affiliates, subsidiaries and agents in the region; and - Other activities which will not result directly in actual commercial transactions.
  • What are the Non-Permissible Activities for Representative Office / Regional Office?
    - Engaged in any trading (including import and export), business or any form of commercial activity; - Lease warehousing facilities; any shipment / transshipment or storage of goods shall be handled by a local agent or distributor; - Sign business contracts on behalf of the foreign corporation or provide services for a fee; - Participate in the daily management of any of its subsidiaries, affiliates or branches in Malaysia.
  • What is the Procedure for Application?
    An application (excluding banking, financial and tourism services) should be submitted in three (3) copies to Malaysian Industrial Development Authority (Manufacturing Services Division) ["MIDA"] The following documents should be submitted together with the application: (i) Certified true copy of passport containing particulars of the expatriate; (ii) Curriculum Vitae of the expatriate to be employed; and (iii) Certified Academic Qualification of the expatriate.
  • Is Representative Office / Regional Office eligible to apply for expatriate post?
    A Representative Office / Regional Office is eligible to apply for expatriate post. The expatriates will only be considered for managerial and technical posts and the number of posts allowed depending on the functions and activities of the Representative Office / Regional Office. The proposed expatriate must be currently employed by the applicant company or its subsidiary or within the group. An expatriate working with the Representative Office / Regional Office is taxed based on the portion of their chargeable income attributed to the number of days that they are in the country. Employment pass for the approved expatriate is valid for one (1) year and requires renewal on annual basis.
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